Sponsors & Exhibitors:
Table Top Exhibitor Information

CPA 2010 Convention -
The 2010 CPA Convention will be held April 16-18, 2010 with Pre-Convention Institutes to be held on Thursday, April 15, 2010. All sessions and programs will be available at the Hilton Orange County in Costa Mesa. The Table Top Exhibit show will start on Friday April 16 at 7:30 am and end on Saturday, April 17, 2010 at 4:30 pm

Table Top Exhibit Times:
Setup Thursday 2:00 pm - 5:00 pm or Friday 6:30 am - 7:30 am
Friday - Exhibits Open - 7:30 am to 4:00 pm; President's Reception 5:30 pm to 7:00 pm
Saturday - Exhibits Open - 7:30 am to 4:30 pm; Move-out 4:30 pm

Who Should Exhibit
Any organization that would like to have direct contact with Psychologists and students and an opportunity to speak with attendees one on one. The CPA Convention is a great environment to introduce your products and services and strengthen your connections with active professionals in the field.

Exhibitor fees
$400 if received by January 15, 2010; $500 if received after January 15, 2010
Additional $25 will be charged for electrical service.
Exhibitor fee includes registration for one person.

Table Top Exhibits Equipment
One table maximum: Exhibitor will be responsible for bringing an exhibit identification sign to be attached to the front of or to be set on the back of the table. Please contact Cindy Miglino, CMP if you need more room or additional tables.

Application for Table Top Exhibit Space
The application for table top exhibit space is available at here . The full amount for table top exhibit space must accompany the application.

Exhibitor Housing
All housing will be handled by Hilton Orange County, Costa Mesa, California. Rooms are available for $139 plus 8% tax. You can reserve online at http://tiny.cc/cpa2010hilton. Or call the hotel at 8773836-0293 and request the California Psychological Association 2010 Convention room rate (Group code is CPA)

Delivery Process: Since this is a table top show, the majority of exhibitors will be able to transport and display their materials without assistance. You may ship items to the hotel if you are registered with the following guidelines:

  1. The hotel will be able to accept material 3 days prior to event.
  2. Inform the hotel one day before delivery of the materials
  3. Materials must be labeled with Name of meeting (CPA 2010 Convention), date of meeting (April 15-18, 2010) and addressed to yourself as guest of the hotel.
    Hilton Orange County Costa Mesa
    3050 Bristol Street
    Costa Mesa, CA 92626
    714.540.7000
Set Up and Take Down:
Set up opens Thursday afternoon at 2 pm in the B2 Foyer registration area. Tear down may begin no earlier than 4:30 pm on Saturday afternoon and should be complete by 6:30 pm.

Exhibitor Registration:
Please pre-register your company personnel on the exhibitor's application form. The registration fee includes guest registration for one person. Additional registrations can be purchased for $100 The exhibitor badges will be hand delivered to you upon your arrival to B2 Foyer during your set-up. Badges must be worn at all times. Please contact Cindy Miglino, CMP upon your arrival at the hotel. The registered exhibitors are invited to attend the President's Reception on Friday evening as well as the Breakfasts Friday and Saturday morning.

Installation and Take Down
The installation period is Thursday 2 pm to 5:00 pm. Or Friday from 6:30 am to 7:30 am. Exhibitors will not be permitted to take down their exhibit or do any packing until 4:30 pm Saturday after the afternoon break. All exhibits must be taken down by 6:30 pm.

Shipping and Handling
Since this is a table top show drayage is not required. You may ship items to yourself at the hotel (you must be a hotel guest). The hotel will charge $5.00 per package. You must make arrangements to ship items back.

Complete shipping address and instructions will be provided with the confirmation.

Handout Materials
All handout materials are expected to be of a professional nature. CPA reserves the right to disallow any material that they believe to be inappropriate.

Exhibitor Badges
Exhibitors will receive one badge for exhibit personnel. All exhibit personnel will be required to wear a CPA exhibitor badge at all times. No persons shall gain entrance without the proper badge. It will be the responsibility of each company to provide the name of the one representatives to the CPA by March 15, 2010. Company personnel should be pre-registered via the table top exhibitor application form. Personnel names can be changed once you arrive at the hotel at the registration area.

Liability
Exhibitors agree to protect, save, and hold the California Psychological Association, the host hotel, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, and save and hold harmless the Indemnities against and from any and all losses, costs, and damages from or out of or by reason of said exhibitor's occupancy and use of the exhibition premises, the hotel, or any part thereof.

Terms and Conditions

A. DEFINITION OF CPA
The word "CPA" shall mean the California Psychological Association, its agents or employees acting for it, and the CPA management of the exhibit.

B. EXHIBIT TABLE TOP SPACE
1. TABLE TOP SPACE:
Table Top Exhibits Equipment
Exhibitor will be responsible for bringing an exhibit identification sign to be attached to the front of or to be set on the back of the table. Please contact Cindy Miglino, CMP if you need more room or additional tables.

2. CANCELLATION OF SHOW:
In the event that fire, strike, or other circumstances beyond the control of the CPA causes the exhibit to be cancelled, a full refund of exhibit fees will be made which is the limit and extent of the CPA's liability for such cancellation.

3. IRREGULAR ACTIVITIES:
No person, firm, or organization not having regularly contracted with the CPA for the occupancy of Table Top space will be permitted to display or distribute advertising materials at the exhibit. In the event there is an infringement of this regulation, CPA will make its best effort to remove offending persons from the exhibit area.

C. CANCELLATION OF EXHIBIT CONTRACT

1. CANCELLATION:
In the event that notification of intent to cancel is received by the CPA at least 21 days prior to opening of table top exhibitions, all sums paid by the exhibitor, less a service charge of $100 per exhibit, will be refunded.

2. LATE CANCELLATION:
Cancellations within 20 days prior to opening of table top exhibitions obligates the exhibitor to full payment of the table top exhibit fee. No refund will be made after this date.

3. FAILURE TO PAY:
Failure to remit payment in full, for the table top exhibit by the date specified on the application form constitutes cancellation of contract, without refund.

4. FAILURE TO OCCUPY SPACE:
Space not occupied by the close of the exhibit installation period as specified in the accompanying materials will be forfeited by the exhibitor.

D. INSTALLATION AND USE OF EXHIBITS AND EXHIBIT FACILITIES

1. ACCEPTABILITY OF EXHIBITS:
All exhibits shall be to serve the interest of the members of CPA and shall be operated in a way that will not detract from the meeting as a whole. The CPA reserves the right to request the immediate withdrawal of any exhibit which CPA believes to be injurious to its purpose.

2. HANDOUT MATERIALS:
Promotional give-aways will be permitted. All hand out materials are expected to be of a professional nature. CPA reserves the right to disallow any material which they believe to be inappropriate. All materials will be inspected by CPA at the time of set up.

3. RESTRICTIONS ON USE OF TABLE TOP EXHIBIT SPACE:
No exhibitor shall sublet, assign, or share any part of the allocated table top exhibit space without the written consent of the CPA. Solicitations or demonstrations by exhibitors must be confined within the bounds of their own respective space. Aisle space shall not be used for exhibit purposes, display signs, solicitation, or distribution of promotional material. Exhibit signs and displays are also prohibited in any part of the public space or elsewhere on the premises of the meeting facility or in the guest rooms or hallways of the hotel. Operation of sound devices is allowed if the exhibitor complies with a reasonable sound volume not disruptive to any meeting rooms or other table top exhibitors.

4. INSTALLATION AND TAKE DOWN OF EXHIBITS:
All installation and take down of exhibits must be carried on during the time indicated in the accompanying Table Top Exhibitors Information. No exhibit may be set up after the exhibit installation time deadline nor may be taken down before the official closing time. It is the responsibility of the exhibitor to ensure that exhibit materials are shipped to the Hotel, and are shipped from the Hotel after the close of the exhibit. Should the exhibitor fail to remove the exhibit, this removal will be arranged by the CPA exhibit management at the expense of the exhibitor.

5. FIRE AND SAFETY REGULATIONS:
All local regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such regulations.

6. DAMAGE TO EXHIBIT FACILITIES:
The exhibitor must leave space occupied in the same condition it was at commencement of occupation.

7. EXHIBIT ADMITTANCE:
CPA reserves the right to refuse to admit to and eject from the exhibit area any objectionable or undesirable person or persons.

E. LIABILITY

1. SECURITY:
The Hilton Hotel and CPA will provide security but the furnishing of such service shall not be construed to be any assumption of obligation or duty with respect to the protection of the property of the exhibitors, which shall at all times remain in the sole possession and custody of each exhibitor and shall be the sole responsibility of each exhibitor.

2. RESPONSIBILITY OF CPA AND THE EXHIBIT FACILITY:
Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor agrees to protect, save and defend, and keep the CPA and exhibit facility forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the intentional act or omission or the neglect of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between CPA and the exhibit facility regarding said premises; and further, the exhibitor shall at all times, protect, indemnify, save and defend, and keep harmless CPA and the exhibit facility against and from any and all losses, costs, damages including attorney's fees, liability or expense from or out of or by reason of any accident or other occurrence to anyone, including, but not limited to, the exhibitor, its agents, employees, and business invites which arise from or out of or by reason of said exhibitor's occupancy and use of the exhibit premises or any part thereof.

F. GENERAL
All matters and questions not covered by these terms and conditions are subject to the decision and discretion of CPA.

Additional Information
For your own protection, be sure to read the table top exhibit terms and conditions enclosed. It is important that the industry representatives are aware of the terms and conditions, as well as all other general information, which affect the operation of the exhibits. If any further information or additional services for your exhibit are desired, please contact Cindy Miglino, CMP at CPA (contact information below).

Cindy Miglino, CMP
CPA Annual Convention Planner
California Psychological Association
1231 "I" Street, Suite 204
Sacramento, CA 95814
Phone: (916) 286-7979 ext.123
Fax: (916) 286-7971
www.cpapsych.org
cmiglino@cpapsych.org